Signature preferences, such as default signatures for new messages and replies, can be managed through the Outlook desktop app. There are also options to edit previous signatures by selecting said signature and pressing the Edit button and permanently delete signatures by selecting the signature and pressing the minus (-) icon. In the Outlook app, navigate to New Message in the top right corner, click Signature within the panel that will appear upon creating a new message, select Manage Signatures, press the addition (+) sign to add a new signature, name/title the new signature and, after creating it, select the Save icon. Signature preferences, such as default signature, message formatting and default replies, can be handled through the Outlook website. Using and logging in with a Microsoft email account, navigate to Settings in the upper left corner, select Compose and reply, press the addition sign. Using and logging in with a Microsoft email account, navigate to Settings in the upper left corner, select Compose and reply, press the addition sign (+) icon to add a new signature, name/title the new signature, create it within the box provided and Save it. Bybrand, a business email signature management firm, released best practices for email signatures in 2023, including what types of fonts to use, adding contact details and more.
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